Your challenge is that you have several offices around the country and you want to do an 'all hands' or 'Town Hall' style broadcast from head office to the other sites.
The brief is that each site needs to be able to ask questions from the audience.
What's the solution?
A technical team sets up at each location and connects together using video calls.
Head office is the main location, with senior management presenting from their stage to a local audience
At each satellite location the program from head office is watched on a big screen.
But there comes a moment in the agenda where the host presenter says, "and let's go to our other offices"
and the image on the main screen is split to show a gallery view of each site.
The presenter at each location says a few words of welcome and then hands "back to the studio"
It's just like a charity telethon.
The best platform for this sort of thing is without doubt vMix.
Each site uses vMix's own proprietary video call software to connect each satellite. This gives complete control of picture layouts, sound, pre recorded videos, graphics and titling. All of which is controlled through the vMix software interface.
Questions can be taken live from each location, and each time that happens the screen is switched to show the location. Answers can come from any one of the locations, or from the on stage panel at head office.
It's also very easy to record the show for watching later, or stream the show live to a public platform like YouTube or Facebook live, so any audience members who can't get to any of the locations can watch from home.
All that said, this sort of set up isn't for the feint hearted, and it has a lot of moving parts. It is vital to use highly competent technical teams on each site who can communicate clearly, speak using common terminology, and are competent to fault find quickly and effectively.
Coordination is the key, and a well organised, detail orientated approach to the event is essential for success.
You will need to use an experienced event producer as the lynchpin to tie the whole thing together and make sure the technology works for the presenters and the show as a whole.
Allow plenty of time for technical rehearsals, and a focus on check and check again.
Hosting a company wide Town Hall-style broadcast with an interactive Q&A can engage employees across all locations. By leveraging the right video tools, working with the right technical partner and encouraging audience participation, organizations will discover innovative ways to connect with their employees and strengthen a shared vision.
For more information on how we can support your in person, hybrid or virtual event, contact us. hello@confidence-digital.com
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